Job Satisfaction at Department of Transport and Planning

My typical daily tasks involve filing emails and important documents, reviewing external drawings, drafting various letters/agreements/project documents, reviewing feedback from various sources on internal designs, developing minor internal projects. Every couple of weeks I will typically also have a site visit in relation to a project I've been involved with. Sometimes I feel like I could be given a bit more work and have already asked for this.

I've done a lot of ad hoc busy work, most which had nothing to do with my skillset.

I mostly deal with data entry and auditing across a wide range of information.

I work in an advisory role. I draft internal and external correspondence on behalf of my department and the minister, I create briefs for new initiatives and I assist with reporting. I also carry out research on behalf of executives on my team to inform strategic decisions, and help produce speaking notes and slide decks for public engagements like conferences.

contract organisation, meeting stakeholders, monitoring ongoing projects and contractors.

In line with what I have wanted :)

Graduate role - involved in a wide variety of work across different teams. Responsibilities shift based on what I am involved in.

Have opportunities to sit in meeting with external stakeholders and gain learning from it. Step by step improvement. Supported and motivated by managers. Enjoy communicating with teammates.

Data scientist: - developing a transport model - running and maintenance of a model - validation and analysis of data - stakeholder engagement

My current role in Metro Capital Delivery is a Project Manager working underneath the experienced engineers. My day to day responsibilities will usually include answering or sending emails and following up any important administration tasks that need to be done for projects.

I currently co-ordinate performance reports across a number of stakeholders and plan future measures for performance to be tracked within the departmnent.

Department of Health (www.Health.vic.gov.au), Melbourne May 2023 – Sept 2023 Graduate Project Support Officer, Developments, Victorian Health Building Authority Key Responsibilities • Support the project team to deliver the project initiation services of Hospital and PSRACS projects. • Support the team to the tender evaluation of projects ensuring departmental objectives are met. • Support to the development of strategic development planning of projects and processes. • Keep accurate and complete records of own work activities in accordance with legislative requirements and the department's records, information security and privacy policies and requirements. • Uphold and represent the seven VPS values; Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership, and Human Rights. • Prioritize and schedule own work often within timelines and ensure team members are supported in a timely manner. Department of Transport and Planning (www.dtp.vic.gov.au), Melbourne Jan 2023 – May 2023 Graduate Project Support Officer, Ticketing Branch, Commercial Division Key Responsibilities • To lead the iUse Pass project as part of the Victorian State government requirement by 31st March, managing the schedule and tracking project progress against the Ticketing service provider's deliverables. • Prepare weekly and fortnightly reports for senior management on project status ensuring any significant updates, Risk and issues are communicated and that expected milestones are being met. • Understand motivations, requirements of stakeholders and their impact on the project delivery; Constructively deals with stakeholder issues. • Provide in field support (stations and bus depots) to the Ticketing, Retail and Products team with external consultants undertaking myki device and infrastructure audits, to produce an Engineering Assessment report. • Obtain a working knowledge of the Ticketing System, undertaking formal training and site visits to see the live working system (production). • Ensure all decision made in relation to project work are aligned to the organization’s objectives. • Work collaboratively with team members, engage with team members to share information to understand and respond to issues and support other in delivering objectives.

Department of Health (www.Health.vic.gov.au), Melbourne May 2023 – Present Graduate Project Support Officer, Developments, Victorian Health Building Authority Key Responsibilities • Support the project team to deliver the project initiation services of Hospital and PSRACS projects. • Support the team to the tender evaluation of projects ensuring departmental objectives are met. • Support to the development of strategic development planning of projects and processes. • Keep accurate and complete records of own work activities in accordance with legislative requirements and the department's records, information security and privacy policies and requirements. • Uphold and represent the seven VPS values; Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership, and Human Rights. • Prioritize and schedule own work often within timelines and ensure team members are supported in a timely manner. Department of Transport and Planning (www.dtp.vic.gov.au), Melbourne Jan 2023 – May 2023 Graduate Project Support Officer, Ticketing Branch, Commercial Division Key Responsibilities • To lead the iUse Pass project as part of the Victorian State government requirement by 31st March, managing the schedule and tracking project progress against the Ticketing service provider's deliverables. • Prepare weekly and fortnightly reports for senior management on project status ensuring any significant updates, Risk and issues are communicated and that expected milestones are being met. • Understand motivations, requirements of stakeholders and their impact on the project delivery; Constructively deals with stakeholder issues. • Provide in field support (stations and bus depots) to the Ticketing, Retail and Products team with external consultants undertaking myki device and infrastructure audits, to produce an Engineering Assessment report. • Obtain a working knowledge of the Ticketing System, undertaking formal training and site visits to see the live working system (production). • Ensure all decision made in relation to project work are aligned to the organization’s objectives. • Work collaboratively with team members, engage with team members to share information to understand and respond to issues and support other in delivering objectives.

I'm in the accounting and finance stream and due to the rotations my responsibilities differed. Part of my responsibilities included emailing out remittance advice, helping with CFO commentary, monthly reporting for groups, preparing and posting journals, payroll reconciliations.

I would like to have more involvement with policy that impacts the community more broadly. Sometimes my tasks felt overly administrative but this allowed me to observe and participate in the objectives of the team. I got to taste test a lot of different work and projects being within the team.

In my substantive role, I work in a portfolio within Disability, Ageing and Carers, undertaking a mix of program management and whole-of-gov policy work.

Currently I am working on the Zero Emission Buses due to roll out in 2025. The whole bus fleet would transition to electric

I always try to learn and gain new ideas and knowledge in my role.

In R1 (ESC, Enforcement), I felt like I was given the correct level of day-to-day responsibility for a grad, while also being provided with periodic optional opportunities to do higher VPS grade tasks. I really liked this, as it allowed me to learn how the commission worked at a manageable pace, but also pushed me outside my comfort zone every so often. This helped me build my confidence when I successful achieved more advanced goals. In this role I did a lot of evidence gathering and analysis, assisted with writing and reviewing briefs, and got an opportunity to present a brief to commissioners. In R2 (VSBA, Priorities and Quality Assurance), the types of tasks I completed included responding to minister's office requests and correspondence, coordinating cabinet submission comments, and keeping the meeting brief tracker up to date. This role is great for a grad as you get to do the same type of work as the rest of your teammates (although aren't usually managing as many tasks at a time), which means you interact with your colleagues very regularly and on a more even playing field (compared to the other roles I've been in). I felt less like a 'grad' and more like a regular team member which was a nice change. So far in R3 (DEECA, Office of the ED for P&C) I've been working on a project to update all the 'Quick Reference Guides' available to DEECA staff to assist them to complete HR self-service functions like submitting timesheets or submitting leave requests. This project will also involve compiling all this information into an intranet page, which will make the guides easily accessible to DEECA staff. I've also been assisting with updating Learning and Development documents and resources, and the coordination the November DEECA staff Orientation. Further, I've had the chance to sit on weekly meetings regarding the procurement of a new system.